Careers

Additional Information:

The Administrative Assistant (Health and Wellness) is primarily responsible for the administration of Maskwacis Education Schools Commission’s employee benefits programs. The Administrative Assistant (Health and Wellness) will seek to resolve pension and benefit-related issues,  ensure that pension and benefits forms and online information is complete and up-to-date,  communicate with employees as required,  and will work closely with payroll to coordinate the processing of pension and health benefits payments.

As an employee in the organization, you will model the intent of the Maskwacis Declaration on Education and the core values of Wahkohtowin, Iyiniw Mamotohnehicikan, Nehiyaw Pimatisiwin, and Nehiyawewin. This is evident by:

• Ensuring that decisions are made to the ultimate benefit of Maskwacis students;
• Assisting the Superintendent and the board to ensure that all students benefit from their treaty right to a quality education;
• Respecting the Cree language, spirituality, and traditions within the Education Authority; and
• Providing Maskwacis leadership (the Cree way) in all matters relating to education in the Maskwacis Schools: consensus building, creating dialogue with stakeholders, and empowering leadership in the system.

Job Ladder

MESC Job Family: Admin Assistant/Clerk/Receptionist

Reference: MESC Job Ladder is used for salary placement.

This position is included in the Management Job Family. Positions in this Job Family guide and manage the execution of work through others. Job Ladder placement is determined by the complexity of the role and the skills required, along with the expectations and purpose of the position. The Job Ladder is used to determine pay scale and expectations.

Responsibilities

The Admin Assistant for Health and Wellness is responsible to the Director of Health and Wellness.

1. The Admin Assistant of Health and Wellness duties include but are not limited to:
1. Onboarding of new employees
2. Maintaining and updating employee pension and benefits records;
3. Ensuring prompt processing of pension and benefits enrollments, changes, terminations, and claims;
4. Resolving benefit and pension-related issues and responding to queries and requests in a timely manner;
5. Supporting the Health and Wellness Lead  in collecting data to evaluate the efficiency and value of current benefits programs;
6. Creating and maintaining records, reports, and documentation in accordance with federal, provincial and provider regulations;
7. Support employees in navigating inquiries related to health and wellness services; 
8. Updating and formatting People Service’s handbooks;
9. Supporting the Director of Health and Wellness in the organization of meetings;
10. Supporting the Director of Health and Wellness with various administrative tasks.
11. Ensure that medical and all other sensitive personal information is treated with confidentiality and stored in compliance with regulations.
12. Oversee wellness claim accounts & request 
13. Ensure files are up to date and scanned into Laserfiche
14. Be a participating member in the MESC Wellness Committee and be directly involved in researching wellness initiatives, updating committee members on current data/information, and discuss/bring forward new health and wellness opportunities
15. Reception Coverage 
16. Help payroll department by providing them with up-to-date information on all employees
17. Identify and commit to working on areas of growth.
18. Model continuous learning through reflection, professional growth and communication.
2.  Support of Employee Health and Wellness  Program
1. Support the implementation of the initiatives in the wellness plan to support the spiritual, emotional, physical and intellectual health of MESC employees and encourage healthy lifestyles. 
2. Communicate regularly with supervisors and staff regarding health and wellness related matters 
3. Support - Coordinate opportunities from the wellness program for employees to learn skills and strategies related to improving  wellness.
4. Support the collection and analysis of data to evaluate the effectiveness of the health and wellness program
3. Support   Crisis Response and Trauma-Informed Practices
1. Support with Traumatic Crisis Response Protocol.
2. Model trauma-informed practices in all staff interactions.

Qualifications

• Experience  in human resources, business, finance, or a related field;
• Two years of experience as a Benefits Administrator or in a similar role;
• Working knowledge of relevant policies and regulations;
• Knowledge of Cree language would be an asset;
• Experience in a health, insurance and/or benefits administration environment is an asset;
• Experience in an educational environment would be an asset;
• Work experience in a leadership role would be an asset.

Working Conditions

• Travel may be required
• Ability to attend and conduct presentations
• Manual dexterity required to use desktop computer and peripherals
• Intermittent physical activity including walking, standing, and sitting for extended periods of time
• Overtime as required

Skills and Knowledge

• Ability to use a high level of discretion regarding personal and confidential information;
• Experience building relationships and strong interpersonal skills; 
• Demonstrated respect for diverse backgrounds, perspectives and abilities;
• High degree of resourcefulness, flexibility, and adaptability;
• High level of sound, independent judgment and reasoning skills; 
• Desire to work within a team environment to meet organizational goals;
• Ability to work with a minimum of supervision;
• Ability to manage multiple priorities and meet deadlines;
• Ability  to maintain meticulous records;
• Knowledge and understanding of labour and employment laws;
• Strong written and verbal communication skills;
• Proficiency with Google Suite;  
• Willingness to participate in ongoing professional learning;
• Detail oriented. 

Positions under this category:

• Administrative Assistant
• Executive Assistant
• Clerk
• Receptionist